Documentation for procurement, quality, and regulatory teams.
The documents below are available for approved production flavors and active development projects. Most requests are handled through samples@flavorfactory.net with a 1-2 business day response for standard qualification paperwork.
Production documentation
Standard paperwork for approved production flavors. Documentation is formula-specific.
| Document | What it covers | Availability |
|---|---|---|
| Certificate of Analysis (COA) | Batch-specific analytical results provided with production orders. | Included with production shipments |
| Flavor specification sheet | Physical properties, regulatory status, and technical parameters for the approved formula. | Available for approved production flavors |
| Ingredient statement | Declaration-ready ingredient listing for the specific flavor formula. | Available by request for approved formulas |
| Allergen statement | Allergen declarations based on the ingredients in the specific production formula. | Available for any production flavor |
| Safety Data Sheet (SDS) | SDS documentation for handling and storage of the finished flavor product. | Available by request |
Facility and quality programs
Documents quality and procurement teams typically request during supplier qualification.
| Document | What it covers | Availability |
|---|---|---|
| SQF program documentation | Facility quality program information for customer audit and qualification files. | Available by request |
| GMP summary | Overview of Good Manufacturing Practices governing raw material receipt through finished-goods release. | Available by request |
| FDA facility registration | Registration documentation for our Norco, CA food manufacturing operation. | Available by request |
| Retain sample policy | Production batch retain samples maintained as part of our quality program. | Contact quality for lot-specific references |
Certification support
Certification status varies by formula. Share label requirements at the start of the project.
| Document | What it covers | Availability |
|---|---|---|
| Kosher certification | Many flavors carry Kosher certification. Status is confirmed per formula before development proceeds. | Formula-specific; confirmed at project start |
| Halal status | Halal qualification reviewed per formula based on ingredient sourcing and project requirements. | Formula-specific; confirmed at project start |
| Organic-compliant formulation | Organic-compliant flavor directions using approved organic ingredients where the application qualifies. | Project-specific; built into the development brief |
Supplier qualification
We complete standard supplier questionnaires and support regulatory submissions for food manufacturing customers.
| Document | What it covers | Availability |
|---|---|---|
| Supplier questionnaire completion | Standard vendor qualification forms from co-packers, brands, and distributors. | Email samples@flavorfactory.net with your form |
| Regulatory filing support | Documentation typically required for food manufacturing regulatory submissions and supplier files. | Reviewed by project; contact Ryan Wixted via samples@flavorfactory.net |
| New vendor setup | W-9, remittance details, shipping terms, and account setup for first production orders. | Provided during commercial onboarding |
Send the form or list what you need.
- Email samples@flavorfactory.net with your company name and the documents you need.
- Include the flavor name or project reference if you have one.
- For supplier questionnaires, attach the blank form or a link to your portal.
- Quality and regulatory requests are typically answered within 1-2 business days.
Related pages: FAQ, Certifications, Company Info, Contact.
Need documents for a vendor file?
Email samples@flavorfactory.net with your questionnaire or document list. Include the flavor name or project reference if you have one.